Process for Form 16A File download

TDS || Process for Form 16A File download

Form 16A serves as the certificate for the deduction of tax at source, issued by the Deductor upon deducting tax. These certificates furnish comprehensive details of Tax Deducted at Source (TDS) and Tax Collected at Source (TCS) for various transactions between the deductor and deductee. It is imperative to issue these certificates to taxpayers.

Form 16A File Request Process:

Open e-TDS Software:
Launch the e-TDS software and go to "Master" → "Submitted Return" in the menu bar.
Input the Date and 15-digit provisional receipt number (PRN).

Navigate to Traces Activity:
Go to "Online Activity" → "Traces Activity" in the menu bar.
Initiate Form 16A File Request:
Click on "Form 16A File Request" and then click OK.
Select the Form No. details.
Click OK.
Note: Prior to this, ensure you have selected the correct Assessment Year and Quarter under "Master"  "Change Assessment Year" (F9)and "Quarter."

Deductee Selection:
Two options are available:
All Pan's: Form 16A request for all deductees.
Single Pan Request: Form 16A request for a single deductee.

Traces Website Login:
Input your username and password to log in to the Traces website.
Verification and Login:
The software will automatically redirect you to the Traces website.
Enter the verification code and click on Login.

Automatic Data Entry (if applicable):
If the return is filed through our software, all necessary details for the Form 16A file request will be automatically populated on the Traces site.
Manual Data Entry (if necessary):
In cases where return-filled data is not available in the TDS software, manually input all the required details on the provided page.

Request Number Generation:
Upon completion, a Request Number will be generated.

Form 16A file Download

Access Form 16 File Download:
Navigate to "Online Activity" → "Traces Activity" and choose the "Form 16A file download" option from the menu bar.

Verify Details and Confirm:
Check and confirm the Form Type, Assessment Year, and Quarter details. Click "OK" to proceed.
Note: Before this step, ensure you've selected the correct Assessment Year and Quarter by going to "Master" → "Change Assessment Year and Quarter"

Select Signature Method:
Choose whether you want to generate the file using Digital Signature (Token) or Manual Signature.
If using a Token, select "Digital Signature (Token)"
If opting for Manual Signature, select "Manual Signature"
Note: The Digital Signature (DSC) option is not currently applicable for PFX files.

Initiate File Generation:
Select any radio button and then click on the "Next" button.

Retrieve User ID and Password:
Your USER ID and Password will be displayed. Click on the "Next" button to proceed.

Access Traces Website:
After the page opens, click on "Get All Latest Requests & Update Status" this will auto-redirect to the Traces website.

Verification and Login:
Enter the verification code, log in, and review the details on the portal. It will show the Form 16 file request for the chosen assessment year and quarter.
Click on "Yes" Button.

Update Details and Download:
In the "Online Status" section, find "Update Details" and double-click on it. This will redirect you to the Department Portal.
Once redirected, the status will change to "Click Here to Download"
Click on the "Generate PDFs..", and you'll be able to download the appropriate files.

Locate Downloaded File:
The "Open Location" indicates where the file is saved on your device.

I hope this provides a clearer and more structured guide for downloading the Form 16A file.

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