R1 vs EWB Reconciliation

ExpressGST || R1 vs EWB Reconciliation Workflow


The R1 vs EWB Reconciliation feature in ExpressGST enables users to seamlessly compare invoices filed in GSTR-1 with the data available in the E-Way Bill (EWB) system. This ensures accuracy, identifies inconsistencies, and facilitates compliant GST reporting.

Step 1: Access the R1 vs EWB Reconciliation Module
  1. Navigation: Go to the Reconciliation section and select R1 vs EWB.
      
  1. This module allows you to initiate and monitor the reconciliation between your return filings and EWB records.
Step 2: Sync Data from the GST Portal
  1. Action: Enter your GST credentials and click Submit.
      
  1. System Action: The software retrieves EWB data and categorizes it by document type.
  2. View Modes: Data can be viewed across multiple time periods:
    1. Monthly
    2. Quarterly
    3. Annually
Step 3: Perform Invoice-wise Reconciliation
  1. Action: Once the sync is complete, initiate Invoice-wise Reconciliation.
  2. Purpose: This provides a detailed comparison of invoice records between GSTR-1 and EWB, allowing you to pinpoint discrepancies.
Step 4: Analyze Reconciliation Status
Each invoice will be categorized under one of the following statuses:
  1. ✅ Matched Entries: Data is fully consistent between GSTR-1 and EWB.
  2. 🔄 Partially Matched Entries: Some fields differ, such as:
    1. Taxable value
    2. Tax amount mismatches (IGST, CGST, SGST, or CESS)
    3. Recipient GSTIN discrepancies
  1. ⚠️ Missing in GSTR-1: Entries present in EWB but not reflected in GSTR-1.
  2. ⚠️ Missing in EWB: Invoices available in GSTR-1 but not found in the EWB system.
      

Note: A comprehensive Reconciliation Report in Excel can be downloaded for audit and compliance tracking.

      

Step 5: Review the Section-wise Summary
  1. Action: Access the Section-wise Summary for a categorized overview of reconciliation results.
      
      
  1. Purpose: This enables a deeper analysis of mismatches across specific tax sections and helps streamline corrective actions.
Benefits of the Reconciliation Process
  1. Ensures data integrity between GSTR-1 filings and EWB records.
  2. Highlights discrepancies for timely correction.
  3. Supports accurate claim of ITC and avoids compliance issues.
  4. Provides a structured and auditable trail of reconciliation activities.

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