Process to manual link a invoice in reconciliation

ExpressGST || Process to manual link a invoice in reconciliation


In some cases, reconciliation of records between books and portal data (as per GSTR 2A and GSTR 2B) is required. This may occur due to mismatches caused by discrepancies in data or unmet reconciliation conditions. In such instances, the software allows for manual linking of records to reconcile and mark them as matched for better clarity and recordkeeping.

Below are the steps to manually link unmatched records in the software for the GSTR 2A/2B reconciliation process:

Steps to Manually Link Unmatched Records

Step 1: Access the Reconciliation Module
  1. Log in to the software.
  2. Navigate to the GSTR 2A/2B reconciliation section.
      

Step 2: Identify Unmatched Records
  1. Review the list of records that have not been automatically matched.
  2. Carefully evaluate potential matches from the available data.
      

Step 3: Select the Record to Link
  1. Click on the unmatched record in the "Books Data" section.
  2. Select the Chain Icon to initiate the linking process.
      

Step 4: Link the Record
  1. For example, if a record was not automatically matched due to minor differences in the invoice number or taxable value:
    1. Click the Chain Icon on the screen.
    2. A prompt will display a list of available records for linking.
    3. Identify the most accurate match for the unmatched record.
    4. Click the Link Icon for the selected match.
    5. (Optional) Add a remark in the "Remarks" field for future reference.
    6. Click the Link Now button to complete the process.
      

Step 5: Confirm Linking
  1. After clicking Link Now, a confirmation popup will appear, notifying you about the ITC claimed status in GSTR 3B.
  2. Click Yes to proceed and finalize the linking process.
      

Step 6: Completion Message
  1. Once the process is complete, the software will display a message confirming the successful linking of the record.
  2. The linked record will now appear aligned with the corresponding "Books Record".
      
      
Step 7: Unlink a Record (If Needed)
  1. To unlink a record, click the Scissor Icon for the respective record.
      
  1. This action will revert the invoice to its "Unmatched" status.
      

This manual linking process ensures accuracy in reconciling unmatched records with GSTR 2A/2B data. It is a useful method to address discrepancies and maintain compliance effectively.

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