Transfer Canceled, Suspended, or Su-Moto Canceled GSTN Bills to B2CS

GSTR-1 → How to Transfer Canceled, Suspended, or Su-Moto Canceled GSTN Bills to B2CS


While reviewing or reconciling GSTR-1 data in application, certain transactions may contain GSTINs that are invalid, cancelled, suspended, or inactive. Such transactions may not be eligible to be reported under the B2B section.
Spectrum CLOUD-GST provides a convenient option to identify these records using the GSTIN validation filter and move the applicable transactions from B2B to B2C without manually re-entering the transaction details.
This article explains the complete process for identifying invalid or inactive GSTIN records, moving them to B2C, and verifying the updated records.

Follow these steps to transfer canceled, suspended, or Su-moto canceled GSTN bills to the B2CS section in ExpressGST:

Step 1: Import GSTR-1 Data and Open the Filter
  1. Import the GSTR-1 book data into application. From the GSTR-1 data screen, click the Filter option available in the top-right corner of the screen.
  2. The Filter drawer will open and display various filtering criteria that can be used to identify specific types of transactions and validation issues.
      Filter Option

Step 2: Filter Invalid GSTIN Records
  1. In the Filter drawer, locate the Receiver GSTIN Issues section.
  2. Select the checkbox for: "Receiver GSTIN Is not valid"
  3. After selecting the required filter, click Apply.
  4. Spectrum CLOUD-GST will process the selected filter criteria and display the transactions where the receiver's GSTIN has been identified as invalid.

Step 3: Identify Cancelled or Inactive GSTINs
  1. Review the filtered records displayed in the grid.
  2. To understand the reason for the GSTIN validation failure, hover over or click the Information/Tooltip icon associated with the relevant record.
  3. The system may display validation remarks such as: "GSTIN is cancelled or suspended or inactive."
      Identify Cancelled or Inactive GSTINs
  1. These remarks help you identify records where the recipient's GSTIN is no longer active or cannot be treated as a valid GSTIN for B2B reporting.

Step 4: Select the Required Records
  1. Once the applicable records have been identified, select the transactions that need to be moved from B2B to B2C.
  2. To select a record, click the checkbox available in the first column of the respective row.
      Record Selection
  1. You can select multiple records, if required, and process them together.
  2. After selecting the required records, locate the Action/Remarks option, represented by the Settings/Gear icon, available on the right side of the selected records.

Step 5: Move the Records to B2C
  1. Click the Action/Remarks column to open the available action options.
  2. From the action menu, select: "Move to B2C"

      
  1. Spectrum CLOUD-GST will initiate the process of moving the selected transactions from the B2B section to the appropriate B2C section.

Step 6: Confirm Successful Processing
  1. After the process is completed successfully, the selected transactions will be removed from the B2B transaction list and moved to the B2C section.
  2. A green confirmation message will be displayed on the screen: "Records moved successfully."

      Record Moved Confirmation
  1. This message confirms that the selected records have been successfully processed.

Step 7: Verify the Moved Records
  1. After receiving the success confirmation, navigate to the B2CS section using the tabs available in the upper navigation area.
      Record Verification
  1. Review the B2CS transaction list and verify that the records moved from B2B are available under the appropriate section.