Process for data entry : Balance sheet >> Tangible Assets and Intangible Assets.

Process for data entry : Balance sheet >> Tangible Assets and Intangible Assets.

Assets are everything a company owns. Tangible assets are physical; they include cash, inventory, vehicles, equipment, buildings and investments. Intangible assets do not exist in physical form and include things like accounts receivable, pre-paid expenses, and patents and goodwill.


To understand the value of an asset, it’s important to understand its potential long-term benefits. Often, intangible assets are of greater long-term value than tangible assets because tangible assets are used up more quickly. For example, the patent for new technology could continue to generate money for decades, while the products based on that patent might have value in inventory for only a short time.


Process for data entry: Balance sheet >> Tangible assets and Intangible assets.

Step 1

Open the exbace Software, Go to Transaction → Notes of Balance Sheet → Tangible assets given in menu bar




Step 2

To enter the tangible asset detail, click on Add Record “Disclosure of tangible assets [Table]” 




Enter detail with the parent-child method; this is the most prevalent method of modeling for presentation, definition and calculation linkbases. In this modeling technique, individual elements are organized in a tree-like structure. This structure allows representation of information using parent-child relationships wherein each parent can have many children, but each child has only one parent.

An example is shown below in the screen




Note – Detail should be entered only in the child table and is not required to enter details in the parent table, the total of all child members, will appear in parent table automatically.


Step 3

The tangible asset details should be entered into two parts, “Gross carrying amount [Member]” and  “Accumulated depreciation and impairment [Member]”. Meaning every asset should have two tables.




Process to enter detail in "Gross Carrying Amount [Member] " Table

  • Gross Carrying value is a measure of value for a company’s assets.
  • Gross Carrying value is typically measured as the original cost of the asset, 
  • Some assets, such as land, are not considered depreciable. 
  • Rates of depreciation for an asset are influenced by the calculations of the company by which it is owned.


Mention below details in "Gross Carrying Amount [Member] " Table

  • Balance at the beginning of a period
  • Additions other than through business combinations tangible assets
  • Acquisitions through business combinations tangible assets
  • Acquisitions through business combinations tangible assets
  • Revaluation increase (decrease) tangible assets
  • Increase (decrease) through net exchange differences tangible assets
  • Other adjustments tangible assets
  • Total Changes in tangible assets (Mandatory)
  • Tangible assets at the end of the period (Mandatory)




Note – Can not enter detail in gray color box, this options will enable in case of Accumulated depreciation and impairment [Member]


The process to enter detail in “Accumulated depreciation and impairment [Member]" Table

Mention below details in “Accumulated depreciation and impairment [Member]" Table

  • Balance at the beginning of a period
  • Depreciation tangible assets
  • The impairment loss recognized in profit or loss tangible assets
  • Reversal of impairment loss recognized in profit or loss tangible assets
  • Disposals tangible assets through demergers
  • Disposals tangible assets, others
  • Other adjustments tangible assets, others
  • Total other adjustments tangible assets
  • Total changes in tangible assets (Mandatory)
  • Tangible assets at end of period (Mandatory)

Note – Every time Accumulated depreciation amount should be less than or equal to the Gross carrying amount





Step 6

Now the tangible assets netblock details would be updated in the balance sheet automatically. 





The same process follows for Intangible assets details.